Office Coordinator

GENERAL DESCRIPTION

The Office Coordinator is responsible for coordinating, overseeing, and performing a wide variety of administrative, secretarial, and project support activities; serves as the primary point of operational and administrative contact for internal and external constituencies, often on complex and confidential issues. Coordinates the provision of office and staff support services to the office, and oversees and participates in the coordination, supervision, and completion of projects and events; may handle a variety of tasks and assignments in a support capacity.


RESPONSIBILITIES,SKILLS AND QUALIFICATIONS

  • Holds a degree or at least 3 years related work experience;
  • Proficient in the English language with good experience in communications, marketing and related fields;
  • Highly skilled in using Microsoft office especially Word, Excel and Outlook.
  • Experienced in providing confidential secretarial and administrative support for managers, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, and dealing directly with administrative problems and inquiries;
  • Excellent in being a primary point of direct administrative contact, coordination, and liaison with other offices, individuals, and external institutions and agencies on a range of complex operational and administrative issues;
  • Very familiar in monitoring and coordinating accounting activities, preparation of internal reports for the management;
  • Can assist with project development and planning to ensure more efficient service and organization of the office;
  • Knowledgeable of supplies, equipment, and services ordering and inventory control;
  • Possess a strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community;
  • Possess an excellent Information research skills;
  • Have an exemplary Records maintenance skills and Database management;
  • Very good word processing and data entry skills;
  • Ability to create, compose, and edit written materials with a high proficiency in using the English language;
  • Knowledgeable of office management principles and procedures.
  • Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues;
  • Basic knowledge of finance, accounting, budgeting, and cost control procedures.
  • Organizing and coordinating skills;
  • Ability to supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments.




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2 – Contact Details
3 – Current Status

4 – Expectations
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